Request for Proposal: Provision of English – French Translation Services

About inABLE

inABLE.org is a nonprofit organization based in Kenya with a mission to empower persons with disabilities in Africa through assistive technology. Over the past five years, inABLE has hosted the Annual Inclusive Africa Conference which has created a platform to promote the advancement of digital accessibility and assistive technology for persons with disabilities in Africa. The 6th Inclusive Africa Conference will be held on June 3rd – 5th 2025 in Nairobi, Kenya. This will be a hybrid event that will host 300 delegates in-person and with over 2,000 people livestreaming from across the globe.

Description

This Request for Proposal (RFP) document is intended to lead to the identification of vendors that can demonstrate having sufficient capacity and experience in offering English-French translation during the Inclusive Africa Conference. inABLE is requesting proposals from interested companies/individuals clearly showcasing the following:

• A company profile detailing the organization’s number of years in operation, proven expertise in offering English-French translation at conferences and meeting events.
• Updated CVs highlighting relevant experience.
• Approval or License from relevant authorities to offer English-French translation services (Provide evidence of compliance with statutory requirements, certification and all other relevant licenses).
• Provide a minimum of 5 client references of projects of similar size and scope that were successfully completed. Each reference’s information shall include the reference company or organization, contact person’s name, title and contact details, and details about the number of guests, and disability types.
• Geographical presence i.e. the regions that the vendor has offices/presence. (Please provide any other additional information that inABLE should be aware of.)

Key Responsibilities

• The selected translators will be responsible for providing accurate and timely translation services during the conference.
• Provide live Interpretation; simultaneous interpretation from English to French and vice versa during keynote speeches, panel discussions, and breakout sessions.
• Ensure clarity, accuracy, and cultural sensitivity in translations.
• Set up translation booths at each breakout room. (2 rooms of 100 persons each)
• Provide enough hearing devices for delegates during the plenary and breakout sessions.
• Provide adequate translators for the 3-day conference duration.
• Offer translation service for delegates upon request as they check-in every morning at the conference.
• Familiarity with assistive technology terminology and concepts is desirable.

Submission process

Interested suppliers should submit their response to this RFP in a soft copy addressed to vendors@inable.org not later than 20th December 2024 by 5 p.m. (EAT)

inABLE is an Equal Opportunity Employer. We, however, strongly encourage applications from Persons with Disabilities.