Request for Proposal: Provision of Accessible Transport

About inABLE

inABLE.org is a nonprofit organization based in Kenya with a mission to empower persons with disabilities in Africa through assistive technology. Over the past five years, inABLE has hosted the Annual Inclusive Africa Conference which has created a platform to promote the advancement of digital accessibility and assistive technology for persons with disabilities in Africa. The 6th Inclusive Africa Conference will be held on June 3rd – 5th 2025 in Nairobi, Kenya. This will be a hybrid event that will host 300 delegates in-person and with over 2,000 people livestreaming from across the globe.

Description

This Request for Proposal (RFP) document is intended to lead to the identification of vendors that can demonstrate having sufficient capacity and experience in offering accessible on-ground transport for delegates’ airport and inter-hotel transfers during the Inclusive Africa Conference. inABLE is therefore soliciting from interested companies/individuals a request for proposal clearly showing the following:

• A company profile detailing the number of years’ experience and proven expertise in offering airport and inter-hotel transfers for high profile guests and people with disabilities.
• Approval or License from relevant authorities to offer public transport services (Provide evidence of compliance with statutory requirements, certification and all other relevant licenses).
• Provide a minimum of 5 client references of projects of similar size and scope that were successfully completed. Each reference’s information shall include the reference company or organization, contact person’s name, title and contact details, number of guests transported, and disability types.
• Geographical presence i.e. the regions that the vendor has offices/presence. (Please provide any other additional information that inABLE should be aware of.

Key Responsibilities

• Provide at least 3 wheelchair accessible cars with remote-controlled seats that allow easy access for any guests on wheelchairs in and out of the vehicle. These cars should also have enough room for wheelchairs.
• Provide at least 3 7-seater vans for other guests.
• Must commit to car inspection by the planning team a month before the conference. This will guide us to which cars qualify for our clientele.
• The cars must be fitted with safety gears.
• All the drivers should be qualified, have updated driving licenses.
• The cars must be in great condition, spacious, air-conditioned, clean, and insured.
• All drivers must always keep time.
• The cars should have small coolers for guests to always have cold drinks.
• Provide airport transfers for 20 guests from JKIA to a hotel in Westlands. Arrivals from 2nd June to 3rd June depending on flight schedules. Departures on June 6th depending on flight schedules.
• Provide daily, morning and evening inter-hotel transfers for 20 guests from a hotel within a 7km radius. This will be for the 4 days: 2nd (10 guests), 3rd – 5th June 2025 (20 guests).

Submission process

Interested suppliers should submit their response to this RFP in a soft copy addressed to vendors@inable.org not later than 20th December 2024 by 5 p.m. (EAT)

inABLE is an Equal Opportunity Employer. We, however, strongly encourage applications from Persons with Disabilities.