Call for Production Agency 

About inABLE 

inABLE.org is a nonprofit organization based in Kenya with a mission to empower persons with disabilities in Africa through assistive technology. The priority was the creation of a computer-assistive-technology program for blind and low-vision youth in Kenya to provide digital skills training to the disadvantaged youth. We envision a world where every individual has all-inclusive access to the same educational, technological, and employment opportunities. 

Job Objective

The annual Inclusive Africa Conference will take place on May 14th- 16th, 2024 in Nairobi- Kenya. The expected number of in-person attendees will be 350 and 3,000+ online. The conference will host a number of simultaneous panel discussions among other activities. The Production Agency will be reporting to the inABLE management and will be responsible for audio-visual, live streaming, stage fabrication, and lighting of the 2024 Inclusive Africa Conference.   

Key Responsibilities 

• Live streaming production 
  • Offer livestreaming services including videography and technology.  
  • The technology used should feature sign language interpretation on screen and allow for live captioning on screen. 
  • Language translation in French and English. 
•  Audio-visual and lighting 
  • The vendor should have the latest and clear audio and visual equipment and technology. 
  • Should feature at least 150-200 LED panels on both sides of the stage. 
  • Lighting should be well distributed in all the conference rooms including the main stage and the breakout rooms.  
• Branding and Fabrication on stage
  • Provide seamless and user-friendly stage fabrication that should include a ramp and staircase on either side. 
  • A potable podium for speakers including those on wheelchairs 
  • 5 seats with stools for panel discussions 
  • Provide a section for entertainment on stage 
  • Provide a section for sign language interpretation on stage 
  • Stage should be well branded based on our specific guidelines
• Sound 
  • Provide enough handheld and lapel mics  
  • Provide quality sound in all rooms and during gala dinner 
  • Provide screen projections in all rooms allowing for sign language and live captioning 
• Connectivity back-up 
  • Provide back-up internet connectivity to ensure smooth execution of the virtual event. 
• Branding and fabrication (registration desk, innovation booths, signages, and banners) 
  • The Registration Desk 
    • Should be branded and clearly marked to guide participants where to register (Sponsor, Partner, Speaker, Exhibitor, and Delegate etc.).  
    • Provide an area for badge printing on-site. 
  • Sponsor booths (with provided branding guidelines) 
  • Spacious Innovators booths (with provided branding guidelines) 
    • Each booth should have a branded backdrop and invisible wires safely tacked away. 
    • An accessible platform 
    • 55” TV 
    • Logos in 3D 
    • Each booth should be 2m by 2.4 
    • Provide a chair and adjustable stands accessible to wheelchair users 
  • Pull up banners and signages 
    • Advise on all the required signages at the venue to improve the user experience 
• Branded Photo booth 
  • Should have Inclusive Africa and inABLE logos 
  • Provide a branded handheld frame/ board for photos 
  • Advise on media interviews placement 
• Cocktail Reception and Gala Dinner 
  • Advise on the appropriate signages and branding during the gala dinner and cocktail reception. 

Job Requirements

• A track record in successfully producing and handling audio-visual responsibilities of international, regional, and local hybrid events (in-person and virtual) from start to finish for a minimum period of five years.   
• Demonstrated knowledge and experience in event production. Planning and coordinating pre-production and production of events for people with various disabilities is an added advantage.
• Strong teamwork with demonstrated verbal and written communication skills; ability to communicate efficiently and resolve any arising issues in a timely manner.   
• Demonstrated expertise in disability-inclusive event design and implementation from before, during, and after production, with the ability to turn concepts and strategy into practical execution during an event.   
• Detail-oriented with strong project management, teamwork leadership skills, planning, reporting, monitoring and evaluation skills across multiple production activities taking place simultaneously.  
• Strong leadership skills.  
• Proven exceptional user experience in previous events.  
• Shown ability to execute the production of events to completion on time, within budget, and with the anticipated results.   
• In-depth knowledge of disability, equity and inclusion best practices is an added advantage.   
• A detailed understanding of the support systems and networks required to successfully complete an event.   

Application process 

Eligible agencies are requested to submit their proposals online by Sunday, November 19^th, 2023, by 11:30 p.m. EAT. Please include the following: 

1. Company profile (including photos and videos of your previous events)  

2. Budget  

inABLE is an Equal Opportunity Employer. We, however, strongly encourage applications from agencies owned by people with lived experience disabilities.