Request for Proposal: Provision of Accessible Transport

About inABLE 

inABLE.org is a nonprofit organization based in Kenya with a mission to empower persons with disabilities in Africa through assistive technology. Over the last four years, inable has hosted the Annual Inclusive Africa Conference that has created a platform to promote the advancement of digital accessibility and assistive technology for persons with disabilities in Africa. This year we are hosting the 5^th Inclusive Africa Conference that will take place on May 14^th-16^th2024 in Nairobi, Kenya at Radisson Blu Hotel, Upper Hill. This is a hybrid event that aims to host 300 delegates in-person and over 2,000 people livestreaming from across the globe.

Job Description

This Request for Proposal (RFP) document is intended to lead to the identification of vendors that can demonstrate having sufficient capacity and experience in offering accessible on-ground transport for delegates’ airport and inter-hotel transfers during the Inclusive Africa Conference. inABLE is therefore soliciting from interested companies/individuals a request for proposal clearly showing the following:  

1. A company profile detailing the years of experience in offering airport and inter-hotel transfers for high profile guests and people with disabilities. 
2. Approval or License from relevant authorities to offer public transport services (Provide evidence of compliance with statutory requirements, certification and all other relevant licenses).  
3. Current list of clients and partners where similar services have been provided. Provide name of client, scope on contract, number of guests transported, and disability types. (at least 5 clients)  
4. Geographical presence i.e. the regions that the vendor has offices/presence. (Please provide any other additional information that inABLE should be aware of.

Key Responsibilities

1. Provide at least 3 Accessible cars with remote-controlled seats that allow easy access for any guests on wheelchairs in and out of the vehicle. These cars should also have enough room for wheelchairs. 
2. Provide at least 3 7-seater vans for other guests. 
3. Must commit to car inspection by the planning team a month before the conference. This will guide us to which cars qualify for our clientele. 
4. The cars must be fitted with safety gears. 
5. All the drivers should be qualified, have updated driving licenses. 
6. The cars must be in great condition, spacious, air-conditioned, clean, and insured. 
7. All drivers must always keep time.
8. The cars should have small coolers for guests to always have cold drinks. 
9. Provide airport transfers for 20 guests from JKIA to Radisson Blu Hotel, Upper Hill. (Arrivals from 13^th May to 14^thMay depending on flight schedules. Departures on 17^th May depending on flight schedules.)
10. Provide daily morning and evening inter-hotel transfers for 20 guests from a hotel within a 5km radius to Radisson Blu Hotel Upper Hill Nairobi. This will be for the 3 days of the conference, 14th – 16th May 2024.

Submission process  

Interested suppliers should submit their response to this RFP in a soft copy addressed to vendors@inable.org not later than 5^th  April 2024 by 5 p.m. (EAT)

inABLE is an Equal Opportunity Employer. We however strongly encourage applications from people with lived experience of disability.