Request for Proposal: Provision of English – French Translation Services

About inABLE  

inABLE.org is a nonprofit organization based in Kenya with a mission to empower persons with disabilities in Africa through assistive technology. Over the last four years, inable has hosted the Annual Inclusive Africa Conference that has created a platform to promote the advancement of digital accessibility and assistive technology for persons with disabilities in Africa. This year we are hosting the 5^th Inclusive Africa Conference that will take place on May 14^th-16^th 2024 in Nairobi, Kenya at Radisson Blu Hotel, Upper Hill. This is a hybrid event that aims to host 300 delegates in-person and over 2,000 people livestreaming from across the globe. 

Job Description 

This Request for Proposal (RFP) document is intended to lead to the identification of vendors that can demonstrate having sufficient capacity and experience in offering English-French translation during the Inclusive Africa Conference. inABLE is therefore soliciting from interested companies/individuals a request for proposal clearly showing the following:   

• A company profile detailing the years of experience in offering English-French translation at conferences and meeting events.  
• Updated CV highlighting relevant experience.  
• Approval or License from relevant authorities to offer English-French translation services (Provide evidence of compliance with statutory requirements, certification and all other relevant licenses).   
• Current list of clients and partners where similar services have been provided. Provide name of client, scope on contract, number of guests, and disability types. (at least 5 clients)   
• Geographical presence i.e. the regions that the vendor has offices/presence. (Please provide any other additional information that inABLE should be aware of. 

Key Responsibilities 

• The selected translators will be responsible for providing accurate and timely translation services during the conference.  
• Provide live Interpretation; Simultaneous interpretation from English to French and vice versa during keynote speeches, panel discussions, and breakout sessions. 
• Ensure clarity, accuracy, and cultural sensitivity in translations. 
• Set up translation booths at each breakout room. (2 rooms of 100persons each) 
• Provide enough hearing devices for delegates during the plenary and breakout sessions. 
• Provide adequate translators for the 3-day conference’s duration. 
• Offer translation service for delegates upon request as they check-in every morning at the conference. 
• Familiarity with assistive technology terminology and concepts is desirable. 

Submission process

Interested suppliers should submit their response to this RFP in a soft copy addressed to vendors@inable.org not later than 8^th  April 2024 by 5 p.m. (EAT) 

inABLE is an Equal Opportunity Employer. We however strongly encourage applications from people with lived experience of disability.