Request for Proposal: Provision of Master of Ceremony Services

About inABLE

inABLE.org is a nonprofit organization based in Kenya with a mission to empower persons with disabilities in Africa through assistive technology. Over the last five years, inABLE has hosted the annual Inclusive Africa Conference that has created a platform to promote the advancement of digital accessibility and assistive technology for persons with disabilities in Africa. The 6th Inclusive Africa Conference will be held on June 3rd – 5th 2025 in Nairobi, Kenya. This will be a hybrid event that will host 300 delegates in-person and with over 2,000 people livestreaming from across the globe.

Description

This Request for Proposal (RFP) document is intended to lead to the identification of vendors that can demonstrate having sufficient capacity and experience in hosting and facilitating an event and program during the Inclusive Africa Conference. inABLE is therefore soliciting from interested companies/individuals a request for proposal clearly showing the following:

• A profile showcasing a proven track record as an MC for corporate events or conferences.
• Provide a minimum of 5 client references of projects of similar size and scope that were successfully completed. Each reference’s information shall include the reference company or organization, contact person’s name, title and contact details
• Geographical presence i.e. the regions that the vendor has offices/presence. (Please provide any other additional information that inABLE should be aware of.

Key responsibilities

• Set the tone for the conference, introduce speakers, and engage the audience
• Smoothly transition between sessions, ensuring the event flows seamlessly.
• Ensures the event starts and ends as per the schedule.
• Present speakers with enthusiasm, highlighting their expertise
• Encourage participation, Q&A sessions, and networking.
• A good sense of humor lightens the mood and connects with the audience.
• A good understanding of all the components of the event, agenda, location, speakers, nature of different audiences’ award presenters, roles, functions and the sessions.
• Professionally introduce speakers, performers and any special guest in a way that puts them at ease, announce items on the agenda, and recognize sponsors.
• Serving as a central figure and representative of the organization hosting the event.
• Polished presentation, excellent communication skills, and adaptability.
• Good understanding of sign language is an added advantage.
• Familiarity with business terminology and industry trends.
• Ability to connect with diverse audiences
• Conclude the conference on a high note.

Application process

Please provide a detailed quotation, including:

• Fee: Specify your fee for the entire conference duration.
• Availability: Confirm your availability for the specified dates.
• Additional Services: Any extra services (e.g., rehearsal, script review) and associated costs

Submission process

Interested vendors should submit their response to this RFP including a detailed quotation in a soft copy addressed to vendors@inable.org not later than 20th December 2024 by 5 p.m. (EAT)

inABLE is an Equal Opportunity Employer. We, however, strongly encourage applications from Persons with Disabilities.