Request for Proposal: Provision of Videography Services

About inABLE

inABLE.org is a nonprofit organization based in Kenya with a mission to empower persons with disabilities in Africa through assistive technology. Over the past five years, inABLE has hosted the Annual Inclusive Africa Conference which has created a platform to promote the advancement of digital accessibility and assistive technology for persons with disabilities in Africa. The 6th Inclusive Africa Conference will be held on June 3rd – 5th 2025 in Nairobi, Kenya. This will be a hybrid event that will host 300 delegates in-person and with over 2,000 people livestreaming from across the globe.

Description

This Request for Proposal (RFP) document is intended to identify videography vendors that can demonstrate having sufficient capacity and experience in professional videography services to cover the Inclusive Africa Conference. inABLE is therefore soliciting from interested companies/individuals a request for proposal clearly showing the following:

• A company profile detailing the organization’s number of years in operation, proven expertise in videography and project team capabilities with staff profiles and roles.
• Approvals or Licenses from relevant authorities to offer videography services.
• Provide a minimum of 5 client references of projects of similar size and scope that were successfully completed. Each reference’s information shall include the reference company or organization, contact person’s name, title and contact details, and details about the videography services provided.
• Geographical presence i.e. the regions that the vendor has offices/presence. (Please provide any other additional information that inABLE should be aware of.

Key responsibilities

• Create a visual plan for the video, outlining shots, transitions, and key moments.
• Record essential moments, including keynote speeches, panel discussions, breakout sessions, workshops, and networking sessions.
• Record additional B-Roll shots of the venue, audience reactions, branding, and any relevant details.
• Coordinate with other suppliers (AV, stage, lighting, Sign language interpreters, etc) to provide seamless production.
• Conduct side interviews with speakers, sponsors, influencers and special guests, capturing their insights and perspectives.
• Film audience reactions, engagement, and interactions.
• Set up lighting to enhance visual quality and create a professional look.
• Capture high-quality audio using microphones and recording devices.
• Review and select the best footage.
• Ensure consistent visual quality in all videos.
• Export the final videos in suitable format (MP4, MOV, etc.) and share the videos.
• Share (Transcend) hard drives with all raw footage and clean audio with inABLE.
• Capture and submit high quality videos from the pre-conference workshop on June 2nd 2025.

Submission process

Interested suppliers should submit their response to this RFP including a detailed quotation in a soft copy addressed to vendors@inable.org not later than 20th December 2024 by 5 p.m (EAT)

inABLE is an Equal Opportunity Employer. We, however, strongly encourage applications from Persons with Disabilities.