Request for Proposal: Provision of Website Management Service

About inABLE

inABLE.org is a nonprofit organization based in Kenya with a mission to empower persons with disabilities in Africa through assistive technology. Over the past five years, inABLE has hosted the Annual Inclusive Africa Conference which has created a platform to promote the advancement of digital accessibility and assistive technology for persons with disabilities in Africa. The 6th Inclusive Africa Conference will be held on June 3rd – 5th 2025 in Nairobi, Kenya. This will be a hybrid event that will host 300 delegates in-person and with over 2,000 people livestreaming from across the globe.

Description

This Request for Proposal (RFP) document is intended to lead to the identification of vendors that can demonstrate having sufficient capacity and experience in offering website management services for the Inclusive Africa Conference. inABLE therefore requests interested agencies to share comprehensive proposals clearly indicating the following:

• A company profile detailing the organization’s number of years in operation and proven expertise in offering website management services, including adherence to accessibility standards.
• Approvals or Licenses from relevant authorities to offer website management services (Provide evidence of compliance with statutory requirements, certification and all other relevant licenses).
• Provide a minimum of 5 client references of projects of similar size and scope that were successfully completed. Each reference’s information shall include the reference company or organization, contact person’s name, title and contact details, and details about the website management services provided.
• Geographical presence i.e. the regions that the vendor has offices/presence. (Please provide any other additional information that inABLE should be aware of.

Key Responsibilities

• Provide technical maintenance and regular updates, backups, and monitoring for the conference website.
• Provide technical support during the conference period for troubleshooting.
• Provide assistance for regular content updates by uploading new content, like speakers’ info, sessions, logistics, etc.
• Ensure all content is accessible especially for persons who are blind or of low vision.
• Provide an option for language selection and translation (English/French).
• Provide monthly reports on maintenance and visitor analytics.

Submission process

Interested suppliers should submit their response to this RFP including a detailed quotation in a soft copy addressed to vendors@inable.org not later than 20th December 2024 by 5 p.m. (EAT)

inABLE is an Equal Opportunity Employer. We, however, strongly encourage applications from Persons with Disabilities